Executive Assistant

Executive Assistant - Initial 3-4 month contract with likelihood of going perm.
£55,000 Pro Rata
Based in Paddington - 4 days in the office per week 
Monday to Friday 8.30am to 5pm

Immediate start available.

We have an exciting opportunity to join our clients market leading organisation at their Head Office in Paddington. You will be working closely with Executive team members delivering comprehensive and effective administrative service.

Role:

• Develop/ maintain robust administrative processes and provide a high-quality administrative service
• Act as an effective Executive Assistant to nominated exec team members
• Organise diaries and schedule appointments
• Handle incoming telephone calls in an efficient and courteous manner.
• Develop and maintain an effective filing system (both for hard copy documents, and electronic correspondence), being able to retrieve requested files and documents with minimum delay
• Prepare written correspondence, demonstrating a high standard of English and skilled use of Word and PowerPoint (MS Office)
• Attend and support the logistics of meetings by preparing agendas, taking, and issuing minutes and following up on actions.
• Arrange travel and accommodation as required.
• Act as administrator for external conferences, liaising with venues, companies, vendors and customers
• Organise various internal and external meetings e.g., sourcing and booking venues
• Work closely with the Receptionist/Front of house Executive to ensure the smooth running of the London office, and when needed acting as a focal point for queries regarding day-to-day office procedures, including liaising with facilities around office facilities.
• Record Nominated Exec and their senior team holidays and expenses as required.
• To develop effective working relationships with internal and external contacts
• Organise logistics for conferences including sourcing and booking venues, arranging catering, sending invites, and ensuring smooth running of the event
• Book monthly 1-1 meeting between the Exec team member and their direct reports as required
• Support the leadership team within the Exec member’s functional area to an appropriate level